About Daily Acts
Daily Acts is a Sonoma County non-profit that provides inspiring, educational and skill-building sustainability programs to local schools, municipalities and residents. Daily Acts engages with the public through events, tours and presentations while offering hands-on learning opportunities through workshops on greywater installation, lawn conversion, edible gardening, rain water harvesting and stewardship of our model landscape sites located in Petaluma, Cotati and Windsor. By increasing civic engagement and the number of transformed homes, gardens, neighborhoods and civic spaces, Daily Acts strives to inspire and empower people to save resources, build community and live their potential.
We currently have an opening for an Operations & Finance Manager!
Job Summary
Daily Acts is seeking an experienced Operations & Finance Manager to help support and grow our organizational capacity. The ideal candidate will have a passion for sustainability and community. They will have exceptional organization, finance, people, and time management skills, as well as significant non-profit leadership experience. This is a full-time, exempt position located in our downtown Petaluma office.
Reporting to the Executive Director, and serving as a member of the Senior Management Team, the Operations & Finance Manager is responsible for ensuring the smooth day-to-day operation of the organization including management of the organization’s finances.
Essential Job Functions:
- Model steady, gracious and adaptable leadership, and act as a mentor to other team members
- Oversee and improve operational systems, processes and policies
- Manage financial planning, systems and controls
- Increase the effectiveness and efficiency of HR, financial, operational and IT systems
- Play a leadership role in long-term strategy and planning
Responsibilities by Function:
Financial Management
- Lead annual budgeting process in collaboration with Senior Management Team
- Manage accounts receivable and payable in QuickBooks and reconcile monthly activity
- Produce monthly financial reports for review by Executive Director and Finance Committee
- Monitor and report on financial performance against budget
- Develop long-range forecasts and financial plans
- Maintain and monitor accounting systems and procedures
- Coordinate Finance Committee meetings including preparing agendas and recording minutes
- Provide support to external accountant with preparation of annual tax returns
Human Resources
- Manage bi-monthly payroll and employee benefits program (insurance, vacation, sick)
- Provide support in recruiting, hiring, orientating and reviewing both staff and volunteers
- Maintain all personnel records
- Contribute to annual updates of employee policies and maintain HR Manual
- Coordinate bi-monthly staff meetings and bi-annual staff retreats
- Manage professional development program including development of employee specific plans
Operations and Administration
- Manage day-to-day operational and administrative functions
- Manage upgrade of Customer Relationship Management system including providing training and support to staff throughout migration process
- Increase organizational effectiveness and efficiency through improvements to human resources, information technology and financial procedures and systems
- Ensure that appropriate policies, insurance and financial controls are in place to minimize risk
- Develop and implement initiatives and systems that foster operational excellence
- Create, monitor and maintain organizational trackers and milestones
- Manage office facilities including relationships with landlord and tenant
- Provide IT support to team (phones, computers, software, etc.)
Organizational Leadership
- Model steady, gracious and adaptable leadership, and act as a mentor to other team members
- Participate in annual and strategic planning processes and monitor progress throughout the year with respect to achievement of operational goals
- Provide advice and support to Executive Director on matters related to organizational structure and growth
ESSENTIAL REQUIREMENTS
- Excellent people skills with a positive attitude
- Enthusiasm for producing positive results in the environment and community
- Minimum of 5 years related experience in senior operations and financial management
- Strong ability to analyze and improve operating practices and systems
- Ability to set priorities, and juggle a variety of deadlines while working under pressure
- Proven ability to work independently and take initiative, while being adaptable and attuned to shifting organizational priorities
- Fluency with QuickBooks Pro for Nonprofits (or similar), Microsoft Office Suite, and general office management programs, software & equipment; including calendar and internet applications
- Strong oral and written communication skills, ability to receive and give constructive feedback, ability to work in a team setting and provide exceptional customer service
- Physical: Continuous sitting. Working on a computer using dexterous and repetitive finger movements. Some bending and lifting up to 25 lbs. Requires occasional room set-up
PREFERRED EXPERIENCE:
- A Master’s Degree in related field and experience working in a fast-paced nonprofit
- Grant writing experience
- Prior experience in building the capacity of and/or growing a small organization or business
- Knowledge of and experience in any of the following: sustainability practices, sustainable agriculture, water conservation, Permaculture, gardening or farming
COMPENSATION
Compensation will be commensurate with experience. Daily Acts offers a competitive benefits package including medical insurance (50% employer paid), holiday, sick and vacation leave.
HOW TO APPLY:
Please submit a cover letter and resume to jobs@dailyacts.org with Operations & Finance Manager in the subject line.
Daily Acts is committed to equal employment opportunities and does not discriminate based on an individual’s race, sex, religion, color, national origin, ancestry, disability, medical condition, marital status, veteran status, sexual orientation, gender identity, age, or on any other basis prohibited by law.
NO PHONE CALLS PLEASE.