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Job Openings 2018-06-25T13:05:11+00:00

Daily Acts is hiring! Positions open:

  • Operations & Finance Manager

  • Senior Programs Coordinator

About Daily Acts

Daily Acts’ mission is to transform our communities through inspired action and education, which builds leadership and local self-reliance. To affect systemic change, we begin with the most accessible whole system, at home and in our gardens, with our actions. Our programs create empowering solutions that regenerate nature and unleash community genius, spreading the skills, models and policies to significantly reduce resource use and catalyze local self-reliance.

By growing skilled, engaged people and networks and creating replicable models, we are taking homegrown solutions to scale. Through tours, workshops, events and community mobilizations, we teach people how to conserve water, reuse graywater, reduce waste, grow food and to tend chickens, bees, and community. This supports sustainability leaders and models, while empowering people to transform their lives, homes and neighborhoods. By working in partnership with municipalities and alliances on water conservation and sustainable agriculture, we provide educational programs, create model landscapes and influence innovative policies for greywater, turf reduction, stormwater runoff and rainwater catchment.

Job Opening – Operations & Finance Manager

Summary

Daily Acts is seeking an experienced Operations & Finance Manager to help support and grow our organizational capacity. The ideal candidate will have a passion for sustainability and community. They will have exceptional organization, finance, people, and time management skills, as well as significant non-profit leadership experience. This is a full-time, exempt position located in our downtown Petaluma office.

Reporting to the Executive Director, and serving as a member of the Senior Management Team, the Operations & Finance Manager is responsible for ensuring the smooth day-to-day operation of the organization including management of the organization’s finances.

Essential Job Functions:

  • Model steady, gracious and adaptable leadership, and act as a mentor to other team members
  • Oversee and improve operational systems, processes and policies
  • Manage financial planning, systems and controls
  • Increase the effectiveness and efficiency of HR, financial, operational and IT systems
  • Play a leadership role in long-term strategy and planning

Responsibilities by Function:

Financial Management

  • Lead annual budgeting process in collaboration with Senior Management Team
  • Manage accounts receivable and payable in QuickBooks and reconcile monthly activity
  • Produce monthly financial reports for review by Executive Director and Finance Committee
  • Monitor and report on financial performance against budget
  • Develop long-range forecasts and financial plans
  • Maintain and monitor accounting systems and procedures
  • Coordinate Finance Committee meetings including preparing agendas and recording minutes
  • Provide support to external accountant with preparation of annual tax returns

Human Resources

  • Manage bi-monthly payroll and employee benefits program (insurance, vacation, sick)
  • Provide support in recruiting, hiring, orientating and reviewing both staff and volunteers
  • Maintain all personnel records
  • Contribute to annual updates of employee policies and maintain HR Manual
  • Coordinate bi-monthly staff meetings and bi-annual staff retreats
  • Manage professional development program including development of employee specific plans

Operations and Administration

  • Manage day-to-day operational and administrative functions
  • Manage Fundly Customer Relationship Management system including providing training and support to staff
  • Increase organizational effectiveness and efficiency through improvements to human resources, information technology and financial procedures and systems
  • Ensure that appropriate policies, insurance and financial controls are in place to minimize risk
  • Develop and implement initiatives and systems that foster operational excellence
  • Create, monitor and maintain organizational trackers and milestones
  • Manage office facilities including relationships with landlord
  • Provide IT support to team (phones, computers, software, etc.)

Organizational Leadership

  • Model steady, gracious and adaptable leadership, and act as a mentor to other team members
  • Participate in annual and strategic planning processes and monitor progress throughout the year with respect to achievement of operational goals
  • Provide advice and support to Executive Director on matters related to organizational structure and growth

ESSENTIAL REQUIREMENTS 

  • Excellent people skills with a positive attitude
  • Enthusiasm for producing positive results in the environment and community
  • Minimum of 5 years related experience in senior operations and financial management
  • Strong ability to analyze and improve operating practices and systems
  • Ability to set priorities, and juggle a variety of deadlines while working under pressure
  • Proven ability to work independently and take initiative, while being adaptable and attuned to shifting organizational priorities
  • Fluency with QuickBooks Pro for Nonprofits (or similar), Microsoft Office Suite, and general office management programs, software & equipment; including calendar and internet applications
  • Strong oral and written communication skills, ability to receive and give constructive feedback, ability to work in a team setting and provide exceptional customer service
  • Physical: Continuous sitting. Working on a computer using dexterous and repetitive finger movements. Some bending and lifting up to 25 lbs. Requires occasional room set-up

PREFERRED EXPERIENCE:

  • A Master’s Degree in related field and experience working in a fast-paced nonprofit
  • Fundraising experience with major donors, events or grant writing
  • Prior experience in building the capacity of and/or growing a small organization or business
  • Knowledge of and experience in any of the following: sustainability practices, sustainable agriculture, water conservation, Permaculture, gardening or farming

COMPENSATION

Compensation will be commensurate with experience. Daily Acts offers a competitive benefits package including medical insurance (50% employer paid), retirement, holiday, sick and vacation leave.

HOW TO APPLY:

Please submit a cover letter and resume to jobs@dailyacts.org with Operations & Finance Manager in the subject line. Cover letters, which must be no longer than 2 pages, should detail your qualifications for the position.

Position open until filled.

Daily Acts is committed to equal employment opportunities and does not discriminate based on an individual’s race, sex, religion, color, national origin, ancestry, disability, medical condition, marital status, veteran status, sexual orientation, gender identity, age, or on any other basis prohibited by law.

NO PHONE CALLS, PLEASE.


Job Opening: Senior Programs Coordinator

Summary

Daily Acts, an educational nonprofit based in Petaluma, CA, is seeking an experienced Programs Coordinator to join our dynamic, collaborative team. With a focus on inspiring and mobilizing the community, the Senior Programs Coordinator is responsible for planning, implementing and evaluating our sustainability education and outreach programs. This is an extraordinary opportunity for an individual with established team and programs coordination experience to grow these innovative and high-impact programs.

Responsibilities

  • Plan, implement and evaluate education and outreach programs including tours, workshops, events, presentations, and landscape installations.
  • Manage and coordinate all aspects of educational programs including community outreach and engagement; social and traditional media; promotion and marketing; participant registration; logistics; volunteer recruitment and management; follow-up; reporting; and evaluation.
  • Provide oversight and training opportunities to Program Coordinators and seasonal interns.
  • Manage relationships with key community and municipal partners.
  • Work collaboratively with the Community Resilience Challenge team to leverage synergies between education and outreach programs and the Challenge.
  • Support organizational activities (e.g. Ripple the World breakfast and fundraising events).
  • Provide assistance with grant writing and reporting, as needed.

Required Skills and Attributes

  • B.A. or B.S. in Environmental Studies, Environmental Education or similar area of study.
  • Two years + experience managing and/or coordinating education and outreach programs.
  • Excellent project management skills and ability to delegate tasks effectively.
  • Confident public speaker with ability to generate enthusiasm for Daily Acts work.
  • Proficiency with Microsoft Office Suite, most specifically Excel and Word.
  • Strong computer skills; experience with server-based systems and databases.
  • Ability to juggle a diverse array of tasks effectively and efficiently.
  • Self-starter, takes initiative with high level of professionalism.
  • Excellent verbal and written communication skills with exceptional attention to detail.
  • Ability to work well with tight timelines, shifting priorities and diverse teams.
  • Proven ability to take initiative and troubleshoot problems.
  • Excellent interpersonal, group facilitation and collaboration skills.
  • Available to work evenings and weekends, as needed
  • Integrity, credibility and a commitment to and passion for the Daily Acts’ mission.

Preferred Skills and Attributes

  • Bilingual in English and Spanish.
  • Knowledge of permaculture design and sustainability concepts.
  • Experience with landscape design and drafting.
  • Knowledge of water conservation, stormwater management, and watershed conservation techniques including graywater and rainwater harvesting.
  • Experience with home-scale gardening and food production.
  • Well-developed network of contacts (community, municipal, school, etc.) within Sonoma County.
  • Familiarity with Fundly CRM or other CRM systems

General Information

  • Job Title: Senior Programs Coordinator
  • Reports to: Programs Manager
  • Direct Reports: None
  • Status: Full-time, exempt position requiring regular evening and weekend work

How to Apply

Please submit a cover letter and resume to jobs@dailyacts.org with Senior Programs Coordinator in the subject line. Cover letters, which must be no longer than 2 pages, should detail your qualifications for the position.

Position open until filled.

Daily Acts is committed to equal employment opportunities and does not discriminate based on an individual’s race, sex, religion, color, national origin, ancestry, disability, medical condition, marital status, veteran status, sexual orientation, gender identity, age, or on any other basis prohibited by law.

No phone calls, please.

To learn more about Daily Acts, please visit us at www.dailyacts.org.